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Introduction & Opening Hour · Membership & Loans · Service & Print Resources · General Rules & Regulations · Other Library Catalogues · Contact Us

Membership

Library membership is granted to all the staff and students of UTAR. It is also open to UTAR's alumni, retirees and the public. A valid ID card or valid identification card showing the applicant's affiliation or recommendation letter must be presented for registration. Applicants must register in person in the Library during office hours. However, all registered students of UTAR are automatically members of the Library. The membership fees are as below.

Loans

1. Eligibility

   Loan eligibility for members with borrowing privileges varies depending on their status.

Member's Status	Open Shelf Books Loan Limit/Loan Period	Red Spot Books Loan Limit/Loan Period	Reference Books/Serials(bound issues)Loan Limit/Loan Period
Undergraduates/Foundation Students	3 books/2 weeks	1 book for 2 hours/overnight*	-
Postgraduates	10 books/2 weeks	1 book for 2 hours/overnight*	-
Non-Graduating Students	2 books/2 weeks	1 book for 2 hours/overnight*	-
Academic Staff(Full-Time Lecturer)	15 books/30 days	1 book for 2 hours/overnight*	2 books/1 week
Academic Staff (Part-Time Lecturer/Tutor)	2 books/30 days	1 book for 2 hours	-
Academic Staff(Full-Time Tutor/Assistant Lecturer)	3 books/30 days	1 book for 2 hours/overnight*	2 books/1 week
Administrative/Professional Staff	2 books/2 weeks	1 book for 2 hours/overnight*	2 books/1 week
Adjunct Faculty Staff	-	-	-
Alumni	2 books/2 weeks	-	-
Retirees	2 books/2 weeks	-	-

Note *Overnight loans for red-spot materials start at 4.00 pm during week days and 11.00 am on Saturdays. They must be returned on the following working day before 10.00 am. Library patrons use their ID cards to borrow library materials. These cards are not transferable. Under no circumstances may a book be passed on to another patron. Patrons are held responsible for all books on loan to them for as long as the check-out record remains uncancelled. They will be penalised for any loss of, or damage to the book borrowed in their name and will be required to pay the cost of replacement or repair together with any fines incurred before reporting the loss or damage, plus a processing fee. Patrons are allowed to borrow book(s) from any of the faculty libraries but they must return the borrowed book(s) to the library where the book(s) was/were checked-out. Patrons are not allowed to borrow other books (even if they have not exceeded the loan limit) or renew any borrowed book(s) if they have unpaid fines, overdue book(s) or lost or damaged book(s) to pay or replace. Each patron has his/her own library account that can be accessed at any time at http://library.utar.edu.my/. Through this account the patron can check his/her library activity and perform online renewal of book(s) or online reservation of book(s).

2. Renewal

   Library materials can be renewed online twice through the UTAR Library OPAC, if there is no reservation by others and the materials are not overdue.

3. Reservation

   Library materials can be renewed online twice through the UTAR Library OPAC, if there is no reservation by others and the materials are not overdue.

4. Reservation

   Reservation for a checked-out book can be done on-line through the UTAR Library OPAC. A reserved book must be picked up within three (3) days from the date the notice is displayed (near the entrance of the library), after which the library cancels the reservation. Patrons will also be informed of the book availability through their UTAR email account.

5. Recall
   • Any book on loan may be recalled, if required by another patron, or if required for teaching purposes. Recalled books will normally be requested to be returned within seven (7) days of the recall being placed by the library.
   • A book that is simultaneously required by a number of patrons is checked out for three (3) days only. If this book is kept beyond the due date, fines will be incurred.
6. Non-circulating items

   Reference books, theses, periodicals, seminar papers and dissertations cannot be loaned out except to academic staff who may borrow upon request.

7. Overdue Notices
   • Overdue notices are sent to patrons' UTAR email accounts.
   • Failure to read email will not be taken as an excuse for non-receipt of overdue notices.
   • Fines resulting from failure to respond to overdue notices will be charged to the patron in whose name the book(s) is/are checked out.
   • Patrons are advised to refer to the due date, stamped in the book and not rely on email reminders/overdue notices as they are courtesy reminders.
8. Penalty
   • Current loan periods must be observed at all times and books returned by the date or time specified on the date due slip.
   • Patrons who return books after the date or hour specified on the date due slip shall be liable to fines as shown in the table below:

   Collection	Fines(inclusive of holidays)
   Open Shelf Books	20 sen per book per day
   Red Spot Books	Students - 50 sen per hour or part of Staff - 50 sen per day

   • Patrons must pay all fines incurred regardless whether a notice was received.
   • Patrons who fail to pay their fines will have their borrowing privileges suspended. Patrons must retain the receipts for the paid fines as proof of payment.
   • Patrons will not be allowed to convocate and their degree certificate will be withheld if they have debts with the Library, until such debts are cleared.
9. Loss or Damage

   Any loss or damage to a library book must be reported to the Librarian. The following fine will be imposed:

   • Pay double the current price of the lost or damaged book plus a processing fee of RM25.00 for each book. If the price is not available from reference sources, the price will be determined based on the purchase price as indicated in the Library's acquisitions record. If the price is unknown, patrons must pay double the *estimated price plus a processing fee of RM25.00

     OR

   • Replace the lost or damaged book plus a processing fee of RM25.00 for each book.

     * Estimated price is calculated based on books written by the same author or similar titles written by different authors and approved by the Librarian.

10. Inter Library Loans

    Inter Library loans are available for materials not held by the Library. However, it is only available to the University' staff, post-graduate and final year students. Requesters are billed for the cost of the materials plus a service charge determined by the supplying libraries.

11. Inter-faculty Library Loans

    Inter-faculty library loans are available for materials not held by the faculty library but are found in other faculty libraries. Library patrons need to fill a form at the Circulation Counter to make the request.

12. Red Spot Books
    • Only one red spot book may be borrowed at any one time.Two hours are allocated for each book.
    • Two hours are allocated for each book. Red spot books may be borrowed overnight after 4.00 pm during weekdays and 11:00 am on Saturdays for the weekend.
    • Red spot books borrowed overnight must be returned on the following working day before 10:00 am.
    • Late return will incur a fine.
    • The Library has the authority to recall any red spot book at any time.
13. Systems Interruptions

    There will be no book loan transactions during the following situations:

    • Power failure experienced within the Library
    • Virtua system is down either at server or client end
    • Upgrading or servicing of Virtua system
    • Hardware failure or connection problems